12 Assisted Living Facility Secrets They Don’t Want You to Know (2025 Update)

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The glossy brochures show smiling residents in beautiful common areas.

The tour guide highlights the gourmet dining room, the fitness center, and the manicured gardens.

The sales representative assures you that your mother will receive “exceptional care” and “all the attention she needs.”

But behind the polished marketing, there are realities most assisted living facilities would prefer you never discover.

These aren’t just “insider tips.” These are documented patterns — revealed through investigative journalism, government reports, industry data, and the experiences of thousands of families who learned these truths too late.

Understanding these secrets can protect your loved one from harm, save your family thousands of dollars, and help you make truly informed decisions about senior care.


Secret #1: They Can Evict Your Loved One With Almost No Warning — And There’s Little You Can Do

The reality families discover too late: Assisted living facilities can discharge residents with as little as 30 days’ notice — sometimes even less — for almost any reason.

Why This Happens

Unlike nursing homes, which are subject to federal discharge protections under the Nursing Home Reform Act, assisted living facilities operate under state-level regulations, and most states grant facilities considerable latitude to decide who stays and who goes.

According to Justice in Aging, assisted living facilities have “considerable flexibility in determining who they admit as residents, the care they’re prepared to give, and when an eviction is warranted.”

Common Reasons Facilities Evict Residents

  • Increased care needs — Your loved one’s health declines, and the facility claims they can no longer provide adequate care
  • Payment source changes — Your loved one transitions from private pay to Medicaid (which pays less)
  • Behavioral concerns — Staff decide a resident is “difficult” or disruptive
  • Rule violations — Breaking facility rules, even minor ones
  • Unable to pay increased fees — Fee increases you can’t afford

What Makes This Especially Troubling

  • No guaranteed safe discharge — Unlike nursing homes, assisted living facilities aren’t required to ensure residents have a safe place to go
  • No standard appeals process — Most states don’t require facilities to offer formal appeal procedures
  • Minimal protections for dementia patients — Residents with cognitive impairment can be evicted regardless of their ability to advocate for themselves
  • 30 days isn’t enough — Finding alternative care, arranging a move, and managing the transition often takes 60-90 days or longer

Limited State Protections

Only a few states — including Massachusetts, New York, and Iowa — treat assisted living discharges as formal evictions under landlord-tenant law, meaning facilities must go to court. In most states, the facility provides written notice and expects you to leave.

What you can do: Before signing any contract, carefully review discharge policies, understand your state’s protections (or lack thereof), and ask specifically: “Under what circumstances could my loved one be asked to leave?”


Secret #2: There Is No Federal Oversight — Every State Makes Its Own Rules

The regulatory gap most families don’t understand: While the federal government heavily regulates nursing homes through Medicare and Medicaid requirements, assisted living facilities have NO comprehensive federal oversight.

What This Means in Practice

  • Each state creates its own rules — and they vary dramatically
  • Staffing requirements differ wildly — some states mandate specific ratios; others require “sufficient” staff
  • Inspection schedules vary — from annual to every five years (Nebraska)
  • Quality standards are inconsistent — what’s acceptable in one state may be a violation in another
  • Training requirements differ — caregiver qualifications vary significantly

2024-2025 Data on State Regulation

According to the National Center for Assisted Living’s 2024 Assisted Living State Regulatory Review:

  • 15 states (29%) updated their assisted living regulations between July 2023 and July 2024
  • Only 29 states make inspection reports and complaints publicly accessible online
  • Inspection frequency varies from annual to every five years, depending on the state

The January 2024 Senate Hearing

In January 2024, the U.S. Senate Committee on Aging held a hearing focused on abuses and neglect in assisted living facilities nationwide, underscoring the urgent need for better oversight.

The hearing was sparked by Washington Post investigations revealing that patients with memory problems walk away from assisted living facilities just about every day in America, with some dying from exposure, vehicle accidents, or drowning.

Why this matters: The facility that seems perfect during your tour may operate with minimal oversight, infrequent inspections, and weak enforcement of violations.


Secret #3: Staffing Levels Are Often Dangerously Low — Especially at Night

The staffing secret that affects everything: Many assisted living facilities operate with skeleton crews, particularly during evening and overnight shifts — and most states don’t require them to do any better.

The Numbers

  • Average staff-to-resident ratios in assisted living range from 1:6 to 1:20, depending on facility and state
  • Only 12 states have minimum staffing ratio requirements — the other 38 states and Washington, D.C. do not
  • Night shifts are typically the worst — one investigative report found a single staff person responsible for 16 memory care residents overnight

Real-World Consequences

A 2025 Minnesota investigation revealed that a 100-year-old memory care resident broke her hip after falling at night. According to camera footage, she cried out in pain for several hours. Still, she received only minimal attention from staff — because there was only one caregiver for 16 residents during the night shift.

Research Data (2023-2025)

Elder Voice Advocates has documented:

  • 24 deaths at assisted living facilities caused by neglect or abuse by facilities or staff in 2023-2024
  • 14 additional at-fault deaths were identified in 2025 alone
  • Common causes: inadequate staffing, inadequate training, and poor oversight

The “Acuity Creep” Problem

Assisted living facilities are increasingly housing residents with complex medical needs — people who previously would have been in nursing homes. A McKnight’s Long-Term Care News survey found that 87% of respondents reported higher acuity levels in assisted living facilities.

But staffing hasn’t kept pace with these increasing care needs.

What you can do: Ask specific questions about staffing levels for each shift, including overnight. Request documentation of actual staffing patterns, not just minimum requirements.


Secret #4: Beautiful Facilities Often Provide Poor Care

The marketing secret: Those gorgeous lobbies, manicured gardens, and restaurant-style dining rooms are designed to make families feel comfortable leaving a loved one, not to indicate quality of care.

The Disconnect

Industry research consistently shows that facility aesthetics have little correlation with quality of care. A beautifully decorated building may have:

  • Overworked, undertrained staff
  • High caregiver turnover
  • Inadequate supervision
  • Poor food quality (despite the fancy dining room)
  • Surprise fees for basic services

What Actually Matters

  • Staff-to-resident ratios — especially during nights and weekends
  • Staff turnover rates — high turnover means inconsistent care
  • Caregiver training — particularly for dementia care
  • Inspection history — if your state makes this accessible
  • Family and resident reviews — from current residents, not marketing materials

The Washington Post Investigation

A major 2023 investigation found that resident elopements and neglect-related deaths occurred at even some of the most luxurious facilities in the country. Beautiful buildings don’t guarantee safe care.

What you can do: Look past the décor. Ask about staff qualifications, turnover rates, and care practices. Talk to current residents and their families — not just during scheduled tours.


Secret #5: Most Facilities Are For-Profit — And Profit Often Comes First

The business reality: Most assisted living facilities are for-profit, and many are owned by large corporations or private equity firms whose primary obligation is to shareholders, not residents.

How Profit Pressure Affects Care

  • Reduced staffing — the single most significant expense for any care facility
  • Increased fees — facilities constantly seek new revenue streams
  • Pressure to fill beds — sometimes accepting residents whose needs exceed what the facility can safely provide
  • Cost-cutting on supplies and services
  • High administrator and staff turnover as facilities cut wages

The Private Equity Factor

Recent media investigations have highlighted concerns about real estate investors and private equity firms managing senior living communities. Reports have documented lawsuits and state inspection findings related to:

  • Resident elopements
  • Poor quality of care
  • Chronic understaffing

Nursing Homes vs. Assisted Living

Nursing homes primarily receive funding from Medicaid and Medicare, which caps reimbursement. Assisted living facilities, which primarily serve private-pay residents, often have higher profit margins, creating even greater incentive to maximize revenue while minimizing costs.

What you can do: Research the ownership structure of any facility you’re considering. Ask about their corporate structure, how long they’ve owned the facility, and their staffing investment philosophy.


Secret #6: They Don’t Want Medicaid Residents — And May Try to Force Them Out

The payment secret: When a resident’s savings run out, and they transition to Medicaid, many assisted living facilities will try to push them out — even though this practice is often illegal.

Why This Happens

Medicaid reimbursement rates are significantly lower than private-pay rates. A resident paying $6,000/month out-of-pocket generates far more revenue than one whose care is reimbursed at Medicaid rates.

Common Tactics

  • Claiming the resident’s needs have “increased” beyond what the facility can provide (conveniently timed with the Medicaid transition)
  • Adding new fees that Medicaid won’t cover, and the family can’t afford
  • Reducing services to make the resident or family uncomfortable
  • Pressure to “voluntarily” leave
  • Sudden enforcement of previously ignored rules

Your Rights

  • Facilities cannot discharge a resident simply because their payment source changed to Medicaid (in most states)
  • Residents cannot be evicted while a Medicaid application is pending
  • Discharge policies must be disclosed in the admission agreement

What you can do: Before admission, ask specifically: “What happens if my loved one eventually needs Medicaid assistance?” Get the answer in writing.


Secret #7: Hidden Fees Can Double Your Monthly Bill

The pricing secret: That $5,900/month base rate you were quoted? It’s almost never the actual cost you’ll pay.

Common Hidden Fees

Fee Type Typical Additional Cost
Level-of-care assessment increases $500 – $3,000+/month
Medication management $200 – $800/month
Incontinence supplies $100 – $300/month
Individual transportation $50 – $100/trip
Personal laundry $100 – $200/month
Room service meals Per-meal charges
Emergency response fees Variable
Annual rate increases 3-8%+ per year

The Level-of-Care Trap

Most facilities assess residents’ care needs and assign a “level” that determines additional fees. These levels are reassessed regularly — and facilities can increase your level (and your bill) with as little as 30 days’ notice.

There’s typically no formal appeal process for care level decisions.

Real-World Example

A family reported their mother’s bathing and dressing assistance fee started at $250/month and was later raised to $500/month because the facility claimed it had “become more challenging” to provide this assistance.

What you can do: Request a complete itemized list of ALL potential fees before signing anything. Have an elder law attorney review the contract.


Secret #8: Dementia Care Quality Is Often Poor — Despite Premium Prices

The memory care secret: Facilities charge premium rates for “memory care” — often $1,000-$2,000+ more per month than standard assisted living — but the quality of that care is frequently inadequate.

The Elopement Crisis

Washington Post investigations found that since 2018:

  • More than 2,000 people have wandered away from assisted living and memory care facilities
  • Nearly 100 died — many from exposure to extreme heat or cold
  • Elopements occur at even the most expensive, luxurious facilities
  • 1 in 10 facilities were cited for failing to report missing residents properly

Why Memory Care Often Falls Short

  • 60% of people with dementia will wander at least once, according to the Alzheimer’s Association
  • Inadequate staff training in dementia-specific care
  • Insufficient staffing levels for the intensive supervision required
  • Weak security measures that allow residents to slip away unnoticed
  • Limited regulatory oversight of memory care specifically

The 2023-2025 Data

Research tracking at-fault deaths at assisted living facilities found that memory care residents accounted for multiple deaths, including:

  • A resident who fell off a scooter
  • A legally blind resident who started a fire while smoking
  • A resident with dementia who slipped outside during winter and died from cold exposure

State Enforcement Is Weak

When an 88-year-old woman wandered away from an Arizona assisted living facility and died in 104-degree heat, the state fined the facility $500 — the maximum it could impose.

In Connecticut, South Dakota, and Wyoming, the state has no authority to fine.

What you can do: If your loved one has dementia, ask detailed questions about security measures, wander-prevention technology, staff training, and the facility’s history of elopements.


Secret #9: There’s No Uniform Rating System — You’re Flying Blind

The transparency secret: Unlike nursing homes, which are rated by the federal government on Medicare.gov, assisted living facilities have no standardized national rating system.

What This Means

  • You can’t easily compare facilities across state lines
  • Only 29 states make inspection reports publicly accessible
  • Only 35 states post routine inspection results online
  • Only 22 states post complaint information publicly
  • Most states don’t post staffing data at all

The Inconsistency

  • North Carolina has adopted a star rating system with publicly posted deficiencies and penalties
  • Florida provides exportable data for research
  • Nebraska inspects facilities only every five years
  • Wyoming requires inspections every three years

The 2025 New York State Comptroller Report

A July 2025 report found that New York’s Department of Health had significant oversight gaps in adult care facilities housing over 37,000 people:

  • Many required inspections were late or missing
  • Investigation reports missed deadlines
  • 101 of 569 allegations couldn’t be verified because investigations weren’t completed
  • Substantiated allegations included resident-on-resident abuse

What you can do: Contact your state’s ombudsman program for information. Search online for news reports about specific facilities. Ask facilities directly for their inspection history.


Secret #10: Many Facilities Cannot Handle Degenerative Conditions

The care limitations secret: Assisted living facilities that seem perfect today may be unable — or unwilling — to care for your loved one as their condition progresses.

The Problem

Assisted living was designed for mostly independent seniors who need “some help.” But increasingly, facilities accept residents with complex needs — then struggle to provide adequate care.

When residents develop conditions like:

  • Dementia or Alzheimer’s disease
  • Parkinson’s disease with advancing symptoms
  • Mobility impairments requiring extensive assistance
  • Chronic conditions requiring skilled nursing

…facilities may suddenly claim they “can no longer meet the resident’s needs” and issue discharge notices.

The Minnesota Example

State officials and aging advocates report that complaints are increasingly common as assisted living facilities house more medically fragile seniors who chose assisted living over nursing homes — even when nursing homes’ 24/7 medical care may better meet their needs.

The Minnesota Ombudsman for Long-term Care noted: “People just don’t want to go to a nursing home, and assisted living just doesn’t have the same feeling. But the implications are significant. There are frustrations among residents and families.”

What This Means for Families

  • You may need to move your loved one during a vulnerable time
  • The next facility may cost significantly more
  • The transition itself can accelerate the decline in vulnerable seniors
  • You may have little time to find an appropriate placement

What you can do: Ask during initial tours: “What happens as my loved one’s needs increase? At what point would you recommend a different level of care? What specific conditions would trigger a discharge discussion?”


Secret #11: Fees Can Change With Minimal Notice

The contract secret: Most assisted living contracts allow facilities to raise fees with very little advance notice — sometimes as little as 30 days.

Recent Cost Increases

  • Assisted living costs increased 10% in just one year (2023-2024)
  • Between 2021 and 2023, costs rose 18.9%
  • Some states saw increases of 40-53% in just two years
  • Annual rate increases of 3-8% are common — regardless of changes in care needs

How Fee Changes Happen

  1. Annual base rate increases — often automatic, regardless of justification
  2. Care level reassessments — your loved one is reclassified to a higher (more expensive) tier
  3. New service fees — charges introduced for services that were previously included
  4. “Market adjustments” — increases tied to regional pricing

Limited Recourse

Unlike health insurance, there’s typically no formal appeals process for fee increases. Your options are usually: pay the new rate, negotiate, or leave.

What you can do: Review the contract carefully for provisions on fee increases. Ask about historical rate increases at the facility. Budget for increases of at least 5-10% annually.


Secret #12: You Have an Advocate — But Few Families Know About It

The resource secret: Every state has a Long-Term Care Ombudsman Program — advocates who can help investigate complaints, resolve disputes, and protect residents’ rights. But most families never contact them.

What Ombudsmen Can Do

  • Investigate complaints about care quality
  • Advocate for residents facing eviction
  • Help resolve disputes with facility management
  • Provide information about resident rights
  • Report patterns of problems to regulators

How to Find Your Ombudsman

  • Every assisted living facility is required by law to post contact information for the local ombudsman
  • Search online for “[Your State] Long-Term Care Ombudsman”
  • Call the Eldercare Locator: 1-800-677-1116

Other Resources

  • Adult Protective Services — for suspected abuse or neglect
  • State licensing agency — for regulatory complaints
  • Elder law attorneys — for contract disputes and eviction defense

What you can do: Save your state ombudsman’s contact information. Don’t wait for a crisis to reach out — they can proactively answer questions and provide guidance.


Why Home Care May Be a Better Alternative

Given these documented problems with assisted living, many families are choosing to keep their loved ones at home with professional in-home care.

Advantages of Home Care

Familiar environment — Your loved one stays in their own home, surrounded by their belongings, memories, and (if applicable) pets

One-on-one attention — A dedicated caregiver focused solely on your loved one, not managing 8, 12, or 20 residents

Transparent pricing — Pay for exactly the services you need, with no hidden fees, level-of-care assessments, or surprise increases

Family control — You make care decisions, not a facility administrator concerned about liability or profit margins

Flexibility — Increase or decrease hours as needs change, without discharge threats

Lower infection risk — No exposure to facility-wide illness outbreaks

No eviction risk — Your loved one can never be “discharged” from their own home

What Home Care Provides

Professional home care services include everything assisted living offers — without the institutional setting:

  • Personal care assistance (bathing, dressing, grooming, toileting)
  • Medication reminders and pharmacy coordination
  • Meal preparation customized to dietary needs
  • Light housekeeping and laundry
  • Transportation to appointments and errands
  • Companionship and cognitive engagement
  • 24-hour care available when needed

The Cost Reality

Home care costs $28-$34/hour for home health aides. If your loved one needs less than 40 hours per week of care assistance, home care is typically less expensive than assisted living, while providing personalized, one-on-one attention.


Questions to Ask Before Choosing Any Assisted Living Facility

If you do choose assisted living, protect your loved one by asking these questions:

About Staffing

  • What are the staff-to-resident ratios for each shift?
  • What is your staff turnover rate?
  • What training do caregivers receive, particularly for dementia care?
  • Who is on duty overnight?

About Discharges

  • Under what circumstances could a resident be asked to leave?
  • How much notice is provided?
  • What is the appeals process?
  • What happens if my loved one transitions to Medicaid?

About Fees

  • What is the TOTAL monthly cost, including all care fees?
  • How are care levels determined and reassessed?
  • How much notice is provided before fee increases?
  • What is the average annual rate increase?

About Safety

  • What security measures prevent residents from wandering?
  • What is your elopement history?
  • How are incidents reported to families?
  • Can I see recent inspection reports?

About Quality

  • Can I speak with the families of current residents?
  • What is your history of complaints with the state?
  • How do you handle concerns from families?

The Bottom Line

Assisted living facilities play an essential role for some seniors, but the industry’s shortcomings are real, documented, and often hidden from families until it’s too late.

Understanding these secrets empowers you to:

  • Ask the right questions before signing any contract
  • Recognize warning signs early
  • Advocate effectively for your loved one
  • Consider all options, including home care

Your loved one deserves truly informed decision-making — not marketing spin.


We Can Help

At All Heart Home Care, we believe in honest, transparent care — because families dealing with aging loved ones have enough stress without hidden fees, surprise evictions, or inadequate staffing.

Our home care services include:

Personal care assistance (bathing, dressing, grooming)

Medication reminders

Meal preparation (including special diets)

Light housekeeping and laundry

Transportation to appointments and errands

Companionship and social engagement

24-hour care when needed

Our rates begin at $37/hour — with no hidden fees, no level-of-care assessments, no community fees, and no discharge threats.

What you see is what you pay. And your loved one stays home.

Call us at (619) 736-4677 for a free in-home consultation.

We’ll assess your loved one’s needs, explain which services would be most helpful, and provide a precise, honest quote so you can make the best decision for your family.


Resources

Advocacy and Support:

  • Long-Term Care Ombudsman: Find yours at ltcombudsman.org or call 1-800-677-1116
  • Adult Protective Services — Report suspected abuse or neglect
  • Eldercare Locator: eldercare.acl.gov | 1-800-677-1116

Research Your State:

  • NCAL Assisted Living State Regulatory Review: ahcancal.org (2024/2025 edition)
  • Your state’s licensing agency — Search “[Your State] assisted living licensing”

If You Suspect Problems:

  • Document everything in writing
  • Contact the facility administrator first
  • File complaints with your state ombudsman and licensing agency
  • Consider consulting an elder law attorney

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About the author

Eric Barth, co-founder and CEO of All Heart Home Care San Diego

Eric Barth

CEO, All Heart Home Care

Eric Barth is the founder and CEO of All Heart Home Care™, an award-winning San Diego agency dedicated to providing compassionate, personalized in-home care for seniors. As the writer behind the All Heart Home Care blog, Eric shares insights and stories drawn from years of hands-on experience leading one of San Diego’s most trusted home care teams.

Additional FAQ's on Digital Home Care System

Yes. HITRUST CSF Certified security—same gold standard hospitals use. More secure than paper.

Extremely rare (99.9% uptime), but caregivers can work in offline mode if connectivity is temporarily lost. Care continues without interruption. Documentation syncs automatically when connection returns.

Caregivers document throughout their shift in real-time. Notes are typically finalized and visible in Family Room within minutes of the caregiver clocking out.

We can set up Family Room accounts for as many family members as you want—local siblings, children in other states, anyone you authorize. Everyone sees the same information. No limit on number of accounts.

Yes. Family Room includes secure document storage. Upload medical records, insurance cards, POLST forms, medication lists, doctor’s instructions, photos—anything important. All authorized family members can access these documents. No more searching for forms.

We update the digital care plan immediately, and all caregivers receive instant notification of changes. This is one of the biggest advantages over paper—updates reach everyone simultaneously, not gradually over days or weeks.

Absolutely. Family Room is a tool for families who want it, not a replacement for human connection. We’re always reachable by phone at (619) 736-4677. Many families use both—portal for quick updates, phone calls for detailed conversations.

We train every caregiver on the WellSky mobile app before their first shift. The app is intuitive—designed specifically for caregivers, not engineers. If someone can text and use GPS navigation, they can use our caregiver app. And we provide ongoing support.

Yes. The Family Room care calendar shows upcoming shifts with caregiver names and times. You’ll know exactly who’s coming and when. No more surprise caregiver switches.

Use the two-way messaging feature in Family Room. Send your message, and the caregiver receives an instant notification on their mobile app. They’ll see it and can respond or confirm receipt immediately.

Yes. All notes are searchable. Want to see every mention of “appetite” from the past month? Type it in the search bar and find all relevant notes instantly. No more flipping through pages of handwritten entries.

You can access the complete care history from the day Family Room access began. Review notes from last week, last month, or since care started. Historical data helps identify patterns over time.

Family members cannot delete caregiver documentation—that’s protected and maintained by All Heart for record-keeping purposes. You can delete your own uploaded documents, but we can often recover those if needed within a certain timeframe.

With your authorization, we can provide limited Family Room access to healthcare providers. This allows better coordination between home care and medical teams. You control exactly who has access and what they can see.

Family Room works both ways. You can access it through any web browser (Chrome, Safari, Firefox, Edge) on your computer, or download the mobile app for easier access on your phone or tablet. Your choice.

All authorized Family Room users see the same care information—we can’t create different access levels for different family members. However, you (as the primary contact) control who gets Family Room access in the first place. If family dynamics are challenging, you decide who receives login credentials.

The messaging system shows when messages are delivered and read. You’ll see confirmation that the caregiver received and opened your message. For critical information, you can also call our office to ensure the message was received.

Yes. You can print individual shift notes, date ranges, or specific types of documentation (like Change of Condition reports) directly from Family Room. Useful for doctor appointments or insurance purposes.

If your loved one transitions to hospice, hospital, or another care setting, we can maintain your Family Room access for a transition period so you have complete records. After care ends, we provide a final data export if requested, then access is closed according to your wishes and legal requirements.

Yes. Family Room is accessible from anywhere with internet connection. If you’re traveling abroad, you can still check on your loved one’s care. The system works globally.

Family Room doesn’t support selective information sharing—all authorized users see the same care documentation. For private family communications, you’d need to use personal email, phone, or text outside the Family Room system.

Change of Condition reports automatically alert you when caregivers document significant health changes. For custom alerts (like specific behaviors or situations), talk to our office—we may be able to add special flags to your loved one’s care plan that trigger notifications.

We typically set up Family Room access during your initial care planning meeting, before the first caregiver shift. You’ll have login credentials and a brief tutorial on how to use the portal. Most families are viewing their first shift notes within 24 hours of care beginning.

Complete Security & Privacy Information

HITRUST CSF Certification - What This Means

HITRUST CSF (Common Security Framework) is the most rigorous security certification in healthcare. It's harder to achieve than HIPAA compliance alone. This certification requires:

Why it matters: If it’s secure enough for hospital patient records, it’s secure enough for your loved one’s care information.

Bank-Level Encryption Explained

Data in Storage (At Rest):

Data in Transmission (In Transit):

What this means: Even if someone intercepted the data (extremely unlikely), they would only see scrambled, unreadable information.

Strict Access Controls

Who Can See What

Family Member Access:

Caregiver Access:

Staff Access:

Audit Trail:

HIPAA Compliance - Federal Protection

The Health Insurance Portability and Accountability Act (HIPAA) establishes federal standards for protecting health information. Our compliance includes:

Privacy Rule Compliance:

Security Rule Compliance:

Breach Notification:

Business Associate Agreements:

Continuous Backup & Disaster Recovery

Automated Backups:

Redundancy:

Disaster Recovery Plan:

What this guarantees: Your loved one’s care information is never truly lost. Even if an entire data center were destroyed, complete backups exist elsewhere.

99.9% Uptime Guarantee

What “99.9% uptime” means:

Monitoring:

If the system goes down:

Multi-Factor Authentication (Optional)

For families who want extra security, we can enable multi-factor authentication (MFA):

Mobile Device Security

Caregiver Phones:

Your Devices:

Security Incident Response

In the extremely unlikely event of a security concern:

Digital vs. Paper Security Comparison

Security Concern
Paper Binders
WellSky_Color

Who can read it?

Anyone who enters the home

Only authorized users

Can it be lost?

✔︎ — permanently

— backed up continuously

Can it be damaged?

✔︎ — spills, fires, floods

— stored digitally

Is access tracked?

✔︎ Access logged & audited

Encryption protection?

✔︎ — bank-level encryption

Updates reach everyone?

— printing/distribution delays

✔︎ — instant notification

Survives disasters?

✔︎ — redundant backups

HIPAA compliant?

— difficult to prove

✔︎ — certified & audited

Can be accidentally discarded?

✔︎

— requires a password

Verdict: Digital is significantly more secure than paper in every measurable way.

Common Security Questions

"What if I forget my password?"

Secure password reset process via email or phone verification. We verify your identity before resetting access.

"Can hackers access the system?"

Multiple layers of security make unauthorized access extremely difficult. Regular penetration testing simulates attacks to identify and fix vulnerabilities before hackers can exploit them.

"What if my phone is stolen?"

Change your password immediately from any other device. The thief would still need your password to access Family Room.

"Can All Heart staff see my credit card information?"

No. Payment processing is handled by a separate, PCI-compliant payment processor. We never see or store your full credit card number.

"What happens to the data if I stop using All Heart?"

Your data is retained according to legal requirements (typically 7 years for healthcare records), then securely deleted. You can request a copy of your data at any time.

This isn’t just secure—it’s among the most secure systems available in healthcare.

Your information is safer in our digital system than it ever was in a paper binder sitting on a kitchen counter.

Complete Care Plan Contents:

Care Goals & Priorities

Emergency Contact Information

Medical Conditions & Health History

Mental Health & Cognitive Status

Medications & Supplements

Mobility & Transfers

Personal Care Routines

Meal Preparation & Dietary Needs

Daily Routines & Schedules

Activities & Engagement

Home Environment Details

Transportation & Driving

Additional Important Information

This comprehensive information ensures every caregiver provides consistent, personalized care from day one.

Tracking health changes that matter.

The Change of Condition form documents significant shifts in your loved one’s health—new symptoms, changes in mobility, behavioral differences, or improvements in their condition. This isn’t about minor day-to-day variations; it’s about meaningful changes that physicians, families, and caregivers need to know about.

Why have a separate form for this?

Instead of searching through weeks of caregiver narratives to find when symptoms started or conditions changed, this form puts all significant health changes in one easy-to-reference place. When doctors ask “when did the difficulty walking begin?” or family members want to understand the progression of a condition, you’ll have clear, dated documentation right at your fingertips.

What gets documented:

Each entry includes:

Why this form matters:

Early detection changes outcomes. When caregivers notice something different—increased confusion, difficulty walking, loss of appetite, or even positive improvements like better mobility—documenting it immediately allows for faster responses.

Your family stays informed about meaningful health changes. Physicians receive accurate updates during appointments instead of relying on memory. Incoming caregivers know exactly what’s changed and what new precautions or assistance your loved one needs.

One form. Complete health timeline. Better care.

Whether tracking a temporary change after a fall or documenting the progression of a chronic condition, the Change of Condition form creates a clear health timeline. This helps everyone—doctors, family members, and our San Diego caregiver team—understand how your loved one’s needs are evolving and respond appropriately.

Proactive monitoring isn’t just good practice. It’s essential senior care.

How the Caregiver Narrative works.

Each caregiver documents their shift using a simple timeline format that captures the essential details of your loved one’s day. This structured approach ensures consistency across all caregivers and makes information easy to find.

What we document in every narrative:

Narrative Format:

Each entry follows this structure:

Why this format works:

This timeline approach provides clear, chronological documentation that’s easy for incoming caregivers to read and understand. Instead of wondering what happened during the previous shift, they can see exactly what your loved one ate, how they felt, what activities they enjoyed, and any health changes observed.

One record. Every shift. Complete continuity.

Whether care is short-term, long-term, or evolving, the Caregiver Narrative ensures nothing gets missed and nothing gets repeated. Your family can review the journal at any time during visits, or we can share photos of recent narratives with long-distance family members who want to stay connected and informed.

Complete transparency and peace of mind, right when you need it.

Your loved one's complete care roadmap, now available digitally.

The All Heart Customized Care Plan is completed during your initial assessment and tailored to your loved one’s specific needs, preferences, mobility level, and safety requirements.

Now fully digital and accessible on every caregiver’s phone.

We’ve gone paperless. Your care plan is accessible through our digital platform—caregivers reference it anytime, anywhere. Updates happen in real-time, so when something changes, every caregiver sees it immediately.

What's included:

Care goals, emergency contacts, medical conditions, mental health & cognitive status, medications & supplements, mobility & transfers, personal care routines, meal prep & dietary needs, daily routines, activities & engagement, and home environment details.

One plan. Every caregiver. Consistent care.

This digital approach ensures every San Diego caregiver has the same accurate, up-to-date information from day one—promoting safety, continuity, and person-centered care.

See how we organize care information. This form becomes your loved one’s digital care roadmap.